Yes. The consent form template provided by Mentalyc is fully editable. You should customize it to include:
- Your practice name, address, and license number
- Your specific fee structure and cancellation policy
- Any state-specific mandatory disclosures required by your licensing board
- Your telehealth or in-person session policies
The template is provided as a starting point, always consult your state licensing board or a legal advisor if you are unsure about any required inclusions. Download the template here.
Yes. If you use an AI scribe to assist with session documentation, clients should provide separate informed consent for AI-assisted note generation, this is distinct from the general therapy consent form.
This is considered best practice for HIPAA compliance and ethical standards. It ensures clients understand:
- That their session audio or content is being processed by an AI system
- How that data is stored, anonymized, and deleted
- That they have the right to decline without affecting their care
Mentalyc includes an AI scribe consent addendum and talking points to make this conversation easy. Download the consent forms here.
A therapy client consent form should cover the following:
- Session structure and fees: session length, frequency, and cancellation policy
- Confidentiality and its limits: including mandated reporting obligations
- Therapist credentials and license
- Telehealth policy: if you offer remote sessions
- Recording and AI note-taking consent: if you use an AI scribe like Mentalyc, clients should provide separate consent for AI-assisted documentation
- Client rights: including the right to withdraw consent at any time
Mentalyc provides a free, customizable client consent form designed to meet HIPAA requirements and cover all of the above.
Under Part 2, consent/authorization handling matters; generally, revocation affects future disclosures, not actions already taken based on valid consent.
Mentalyc provides HIPAA-aligned safeguards under a BAA. If a provider is subject to Part 2, the provider is responsible for obtaining any Part 2-required patient consent/authorization before using Mentalyc to process Part 2-protected SUD records. Part 2 governs when/how SUD records may be disclosed. You can download a template here.
Not automatically. It’s up to you whether to share that you’re using Mentalyc, but we recommend being transparent to support trust and a strong therapeutic relationship.
Will clients know if their session is being recorded?
It depends on how you record:
- using external recorders: e.g. Zoom’s built-in recording: Clients are typically notified automatically when recording begins.
- using Mentalyc’s recorder (also during a Zoom call): Clients are not notified (only audio is recorded).
What if a client doesn’t want to be recorded?
That's okay - you can still use Mentalyc by summarizing the session afterward using our simple dictation feature.
Need help getting consent?
We provide a customizable Client Consent Form along with helpful talking points to make the process clear and smooth.